Plan the healthcare reporting deadline separately
For many healthcare providers, annual reporting must be submitted through DigiMV by 31 May. This deadline is separate from the deadlines for preparing, adopting and filing the ordinary annual accounts of a Dutch private limited company. An extension for those accounts does not automatically extend the healthcare reporting deadline.
Work backwards from the submission date. Set separate milestones for closing the bookkeeping, management review, any external accountant’s work and the actual DigiMV submission. The organisation supplies the required information and decisions; Oudshoorn helps coordinate the financial reporting and identifies missing items.
Establish which entities must report
The reporting obligation depends on the activities, legal form and position within a group. The role of a principal contractor or subcontractor may also matter. Start by mapping the legal structure, healthcare activities and financial flows, then determine which entities must report and what their reports must contain.
Do not simply reuse last year’s assessment. A merger, changed healthcare activities or a change within the group may affect the outcome. Document the assessment so that management and finance work from the same scope.
Reconcile healthcare revenue before finalising the figures
The financial report should reconcile the bookkeeping with production or claims records and healthcare revenue. Contract ceilings, services not yet invoiced, repayments and corrections following checks may affect the result and explanatory notes. Review these items before finalising the figures.
Oudshoorn helps prepare reconciliations and supporting schedules. The organisation provides the underlying information about care delivered, contractual arrangements and expected corrections. Collecting that information early leaves time to discuss estimates before submission.
Use one final set of figures
The annual accounts, healthcare financial report, tax returns and management explanations should be traceable to the same accounting records. Where differences are justified, identify and document them. Make sure every person involved knows which version is final.
Keep the submitted documents, confirmations and supporting records together. This gives management a clear record of what was reported and a starting point for the following year.
Make the timetable practical
Assign an internal owner to each task and record when Oudshoorn will receive the information. Include time for corrections after the initial reconciliations and for formal approval of the final documents. Review progress during the process so that the last week can be used for checks and submission rather than searching for missing records.
Source and background: Jaarverantwoording zorg – Zorgaanbieders en combinatie-instellingen.
